Seattle School of Aikido

Board Meeting Minutes

20 February 2009

 

Present:  Christy, Robert, Andrew, Kim

Called to order:  7:45pm

 

Housecleaning

Thanks on big cleaning!!

Christy to email Ed re: do we need to paint the place?  (Check on our lease – year 3 of 5?)

Robert & Christy will go through files in back (before summer) and reorganize so we can easily access important files (and gift certificates!); Andrew has Jain�fs old files

 

Front window

Shall we post the great big photo of Mike & Christy in the east window?  (Check it out: it�fs currently posted on the mirror below the clock.)

How shall we post the many things we want to advertise on the window?

Need schedule posted in window – Robert

Consolidate the bulletins in the window onto a single 11x17?

 

Insurance

We should compare the bid ($1m coverage for $850/yr) with other dojos

Board is protected, but instructors are not – can we fix that?

Christy to call Kimberly and Joanne; also Puget Sound and Willapa

 

From Mike�fs email 2/16/09:

The story so far, in brief. We pay $550 a year, a minimum (i.e., bottom of the line) premium.

 

 The recommendations were to:

1.      Shove our current �goccurrence limit�h from $500,000 to $1 million.

2.      Add �ghired, non-owned�h coverage. This means if somebody from the dojo is picking up pizza for the group and hits a mother who is the sole support of 12 kids, we would be covered.

3.      Check to see if seminars are covered, or if they are considered tournaments.

4.      Check to see if the board of directors are covered in the event of a lawsuit. If not, cover them.

5.      Check to see if instructors are covered in the event of a lawsuit. If not, cover them.

 

I have talked with Gavin Anderson, our underwriter at Markel Insurance Company, 800-900-1155, ext. No. 7532. We are policy 3602HF039897.13.

 

Gavin said:

1.      To increase to $1 million would raise our annual premium to $850.

2.      Market does not at present, but might soon, offer �ghired, non-owned�h coverage.

3.      Seminars, at least when physically at our dojo, are covered, and do not count as tournaments. We don�ft even want to think about tournament coverage.

4.      The board is covered by our policy.

5.      The instructors�c hmm�c are they employees? Employees would be covered. They volunteer? Hmm. I don�ft know. What do you mean you don�ft know—what if we paid them a dollar a year – nightmares�c..

 

Kids program

11 – 12 kids on Wed 6pm – new class this school year – Dane is GREAT

Growing, looking good!

 

Brochures

Christy will make brochures using Francisca�fs text on front, schedule on back -$50 rate for 1^st 2 months (30% off!) – put as coupon on brochure

 

We should advertise that we have 3 schools – Shinto Ryu, Icho Ryu, SSA & meditation

-         On door, through brochure, on website

-         Invitation – come on in, talk with us, observe anytime

 

Finances

Income: 3298.95, Expenses: 2199.16, Balance as of Feb 21: $10, 650.08

University Prep demo brought in $300 (2 hr demo)

 

Re: dues structure: We didn't come to a conclusion about multiple month discounts for non-ACH

Payments, but it�fs a good idea to encourage multiple month payments, regardless of the payment method. We will also post a kids�f dues structure posted next to the adults one.

 

Adjourned: 9pm

Next board meeting:  Mar 13 or 20? (confer with Board members by email), @ 7:30pm at dojo

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