MYU
States are Sunday, May 25, 2008, all day at the Cumberland Fairgrounds! Thanks
to Rich Young for officially scheduling us in with Mike Timmons.

PLEASE CONFIRM IF YOUR TEAM IS COMING... Looks like we have the following but
please confirm... Entry fee will be determined and posted once we get a good
idear to the number of teams (probably will be around $100, maybe less if there
are a large
number of teams). Grilled food will be included as part of the tourney like in
past years. SINCE STATES ARE UPA SPONSORED, EVERYONE NEEDS TO BE A UPA MEMBER
AT $20/PLAYER. Once we hear from folks, potential seeding for your review will
be sent
out, team entry fee and details will be confirmed, etc... Please direct
questions to: aaron.hoshide@...

Teams we think are coming in no particular order...(??? if not certain of
attendance)
1) Cumberland Ultimate
2) Brunswick Loggerheads
3) Freeport
4) Deering Test Positive
5) Bangor Eutyls
6) Camden Hills
7) Lewiston
8) Merriconeag
9) Yarmouth
10) Farmington
11) Messalonskee/Waterville
12) Watershed Tremuloides
13) Lincoln Academy
14) Hyde HUC
15) Cape Elizabeth
16) Sanford??? - Have not heard from Sanford folks in a while (did not come last
year)
17) Hampden Academy??? - Need contact for Hampden Academy (yes.. there is a team
there)

Please reply if you know if we are missing anyone...

Also, please follow the below directions concerning UPA membership, rosters,
waivers, chaparone forms, and medical authorization forms. NOTE THAT MED FORMS
NEED TO BE AT THE TOURNEY TURNED IN TO TD. All other stuff can be directly sent
to the UPA
via the online/paper deadlines or turned in the day of.. If you can get your
team's house in order via online rostering, that is prefered...

http://www.upa.org/juniors/championships/rostering_101
Rostering 101 – State HS Championships
You will need the following documents to compete at the 2007 UPA HS State
Championships:
-[
fcp://@fc.umit.maine.edu,%235000473/Mailbox/rosterrs/championships/rostering_101
]Roster (one per team)
[
fcp://@fc.umit.maine.edu,%235000473/Mailbox/membershiphampionships/rostering_101
]-UPA Membership (for each player)
-[
fcp://@fc.umit.maine.edu,%235000473/Mailbox/waiverss/championships/rostering_101
]Waiver (for each player)
-[
fcp://@fc.umit.maine.edu,%235000473/Mailbox/medforms/championships/rostering_101
]Medical Authorization Form (for each player 17 or under)
-[
fcp://@fc.umit.maine.edu,%235000473/Mailbox/chaperonechampionships/rostering_101
]Chaperone Form (at least one per team)
[Marker]Roster
There are two ways to submit a roster: on-line and manual.
On-line Roster
The new online rostering system will allow you to create your team's roster
online by selecting players from the UPA database (using name and UPA ID) and
submit it electronically to the UPA. The system will allow you to immediately
see which team
members are current UPA members and which have waivers on file, and will alert
you of potential conflicts, like players on multiple rosters. UPA staff will be
able to easily access rosters for administrative purposes prior to and during
the Series.
In order to not be considered "late," the roster must have been entered in the
online registration system by the early registration deadline (Friday, two weeks
prior to your State Championships). Late rosters are subject to a $50 late fee.
Teams
registering after the late registration deadline (Wednesday, prior to your State
Championships) will be required to register using a manual roster on the morning
of the event. Submitting your roster ahead of the deadlines will give your
coodinator
more time to prepare the event, which leads to a better event for you!
To use the online rostering system, [
fcp://@fc.umit.maine.edu,%235000473/members/login.php ]login and follow the link
at the bottom of the member status page to get started. Detailed "how to"
instructions are included in the system.
Manual Rostering
First, you need to get a computer that is connected to a printer. Next, download
a [ fcp://@fc.umit.maine.edu,%235000473/files/2008_UPA_State_HS_Roster.xls
]roster. Make sure you make as many pages of the roster as necessary (each page
can hold 13
players). If you cannot get access to a networked computer, write your state
youth coordinator, and s/he will mail you the requisite forms.
Next, you need to completely fill out the actual roster, putting your team
contact's name and address at the top and then the rest of the team below. The
roster form is in Excel, which means you can type the information into the form.
Just save the
Excel version to your computer off the website and then fill it out and print
it. Typed rosters ensure that UPA staff can read the information which helps
members get all their UPA benefits. Include the names and addresses of ALL the
people that
will be playing with you for the State HS Championships. If they aren't on that
roster they can't play with you. So if you are unsure as to whether someone will
be showing up for the event, you should put them on.
Mail in your manual roster with your dues, waivers, and chaperone forms to your
UPA headquarters (address below) so that they receive it by the Friday, two
weeks prior to your state championships. That means that HQ must have it IN ITS
HANDS by that
date, and not merely postmarked by then.
[Marker]Membership
Indicate on the roster the member status for each player. If you signed up
(paid) for a membership in 2007, you are current. Otherwise, check the
membership/dues level info on the top right corner of the roster. For all
players competing at the HS
State Chamionship membership is the $20 youth level. If you are unsure about
specific players, have your players check online at [
https://www.upa.org/members/member_status.php ]https://www.upa.org/members. You
can also call the toll-free line
(1-800-872-4384) to get this information or email [ mailto:info@...
]info@.... Do this BEFORE you send in your roster.
Make sure you collect all the money you need. It is best if the coach or captain
can collect all the money for UPA dues and then write ONE check to the UPA for
all the dues. If you can't do that, make sure each person writes the check to
the UPA and
includes their name in the memo field. Individuals can also pay online with a
credit card at [ https://www.upa.org/members/member_status.php
]www.upa.org/members.
[Marker]Waivers
Have all your team members sign [
fcp://@fc.umit.maine.edu,%235000473/membership/forms ]waiver forms (to download
this form you must have Adobe Acrobat. If you don't have Adobe Acrobat, you can
[ http://www.adobe.com/products/acrobat/readstep2.html
]download it here.) Waivers must be turned in prior to participating in any UPA
event. Anyone who does not submit a waiver form for the year will not be allowed
to participate in the State HS Championships.
MINORS: If someone on your team is under 18, their parent or guardian must also
sign the waiver!
[Marker]Medical Authorization Form
Every player under the age of 18 competing at a UPA event must have a [
fcp://@fc.umit.maine.edu,%235000473/membership/forms ]Medical Authorization form
filled out. This form should be kept on hand at the event by the chaperone. This
form allows
medical personnel to treat an injured minor without a parent/guardian having to
be present. (Without this form medical personnel might not treat an injured
minor.)
[Marker]Chaperone Form
Any team competing at a UPA event with players under the age 18 must have a
chaperone(s) that meet that events requirements. The minimum requirement for
teams at a UPA HS State championship is one chaperone 18 years of age and
graduated from high
school. [ fcp://@fc.umit.maine.edu,%235000473/membership/forms ]Chaperone forms
must be turned in with the roster.
Turning in Paperwork
Mail your dues, waivers, and chaperone forms to your UPA headquarters (address
below) so that they receive it by the Friday, two weeks prior to your state
championships. That means that HQ must have it IN ITS HANDS by that date, and
not merely
postmarked by then.
UPA Headquarters
Re: State HS Roster
Division/State/Name of Team
4730 Table Mesa Dr.
Suite J-200
Boulder, CO 80305
Remember: you must have a valid roster to compete at the State HS Championships.
You cannot just show up and expect to play. If you have any questions, contact
your State Youth Coordinator. (Use the [
fcp://@fc.umit.maine.edu,%235000473/upa/contacts
]UPA Contact list to locate your coordinators.)
Last updated 04/17/2008 - 09:43