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Minutes of Lone Star Polocrosse Annual Membership meeting, held 11/25/2006 at the Poldrack's guest house.
Adult Members Present:
Prissy Rumel
Susan Johnson
Paul Johnson
Robby Shuttles
Erika Crawford
Renee Thompson
Kiki Pantaze
Heather Shuttles
Martha Poldrack
Kellee Campbell
Allie Venne
Hanna Venne
Guests:
Nick Cheesman
Nick Cheesman Sr.
The new club officer elected were:
President - Prissy Rumel
Vice President - Susan Johnson
Secretary - Paul Johnson
Treasurer - Heather Shuttles
New player/Junior coach - Paul Johnson
Practice Coordinator - Robby Shuttles
Selector - Paul Johnson
Selector - Susan Johnson
Treasurer's report.
Heather said the club has $1,887 of club funds and $2,560 in money taken in for our World Cup players from selling t-shirts.
T-shirt money
There was a lengthy discussion of how to divide the t-shirt money. Should it be divided between the 3 players from our club, or the 3 players and the horse manager from our club? After the discussion it was decided to divide the money between just the players as we had been advertising when we were getting the donations. If Kiki makes a t-shirt for her fund raising, the club agreed to help her sell them.
Guest - Nick Cheesman
Nick Cheesman and his father Nick Cheesman Sr. came to our practice and stayed over to address the club meeting. Nick Cheesman is considering running for president of the APA and would like to have the support of our club if he decides to run. Nick's club, Conroe Polocrosse Club, wants to have a clinic early in the year and would like World Cup travelers to be the clinicians and make it a fund raiser for their World Cup trip. Kiki is supposed to coordinate to decide the date of the clinic. The Conroe club is also considering having a jackpot-type tournament but use the money as a fund raiser for the World Cup.
Proposed bylaws change 1
Add the requirement that in order to be a Lone Star Polocrosse Club member, you must pay your dues by January 31st.
Proposed bylaws change 2
Include our guest player policy in the bylaws
Our bylaws can only be changed by a vote of the membership after the proposed change has been sent to them. The proposed changes will be sent to the membership to be voted on.
Christmas carolling
Sunday December 17th the will be Christmas carolling on horseback in Coupland. Call Prissy for details.
Christmas party
Our Christmas party is scheduled for December 15th at Kerri April's house. Kerri wasn't at the meeting and when we called to confirm we found that Kerri had gotten kicked on a trail ride and was in the hospital with a broken leg. Prissy will get in touch with Kerri to see if the party is still going to happen as planned.
Lone Star Camp
The Lone Star club is hosting a polocrosse camp over the Christmas break. Evites have been sent out with a deadline of December 15th to commit to attend. We'll confirm arrangements with clinicians when we get a count of how many will be attending the camp.
Turkey poop
The club voted to put compost on both fields again this year by January 31st. Paul Johnson will make the arrangements to have it delivered.
Outhouse
It was decided that the outhouse has outlived its usefulness and we will discard it.
Cold weather water issues.
The water to the club house is turned off now and should be left off during the winter unless there is an event happening at the time. The pipe for the wash rack needs to be wrapped for the winter. Kiki volunteered to wrap it.
Water leak in the club house
There is a water leak in the club house under the kitchen sink that needs to be fixed. No specific commitments were made to repair it. When that leak is fixed, we should also replace the cut-off valve with one that is easier to operate, and change the drain faucet so it's more accessible.
Meeting was adjourned.
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Paul Johnson
Cell phone 512-698-6827
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