I came up with a tentative list of officers duties. We should probably go ahead
and elect officers at the next general interest meeting. If not all positions
are filled, we can make do. Feel free to send comments or suggestions on the
duties.

Officer Duties:
---------------

President
• Delegates Team Jobs
• Ensures completion of assigned duties
• Presides over club meetings
• Direct representative for the players and the coach
• Provides direction and goals for the club

Vice President
• Acts as president when the president is unavailable
• Assists the president and other officers as needed
• Ensures all players and club have appropriate CIPP and insurance information
• Submits said information to the VRU

Treasurer
• Handles the money for the club, including but not limited to:
o Make periodic fund reports
o Ensures timely payment of Union dues, CIPP registrations, tournament fees,
referees fees, pitch fees, and other assorted expenses.
o Collects club dues, contributions, and other funding.
o Organizes fund-raising events

Match Secretary
• Schedules matches with other teams
• Know the team’s schedule and scheduled usage of various pitches
• Minimize changing of practice and game times and days
• Submits schedule to the Union
• Confirms matches with assigned referees and teams
• Provide directions to pitches for players, union, referees, and opposing teams

Secretary
• Maintains list of member and alumni contact information and protects their
privacy
• Records meeting minutes
• Reports on results of games, meeting minutes, events, etc. to the team
• Assists the publicity officer as needed or available

Publicity Officer
• Responsible for Public Relations duties – speak publicly for the team
• Advertise club activities – practices, games, tournaments, interest meetings,
bar crawls, fundraising activities, and other events
• Submit post match write-ups to local newspapers and other media
• Write Press Releases for club events
• Find additional publicity opportunities for the club

Social/Recruiting Chair
• Organizes post-match socials (place, food, drinks, etc.)
• Plans periodic club social gatherings (Happy Hours, Bar Crawls, etc.)
• Organizes post-season parties
• Recruits new players
• Works with publicity officer for recruitment purposes

Equipment Officer
• Tracks and controls team equipment usage and reports statuses
• Organizes club transportation
• Obtains water for practices/games
• Ensures pitches are properly maintained for practices and games
• Maintains Med Kits, Ice, etc. for home matches

Member-At-Large
• Assist other members as needed/desired
• Other duties as assigned by the board



Joey Pendergrast
Rappahannock Rugby Club
www.fredrugby.com
(540) 372-4044




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