From: Robert Herrick <rherrick@...>
Subject: [fast_masters] volunteers really needed
To: fast_masters@yahoogroups.com
Date: Monday, January 26, 2009, 11:06 AM

Hi all,

We need volunteers for this summer's open water swimming event. I sent 
out a request right before the holidays and have received no responses. 
Hopefully everyone is in a volunteer mood with the new year, so here's 
the info again. The basic stuff about the event is posted at 
http://www.akmswim.org/pdfs/chenasplash2009.pdf.

Other than the date and distances, I think most
 of this still can still 
be changed if people think it’s not reasonable. Anyway, we need 
volunteers for the following:

   1.

      Setting up a web site with entry information, directions, etc..
      While we have the basic stuff up as a PDF, Alaska Masters will put
      up a more elaborate set of web pages if we make them. It would be
      nice to have a little more information, satellite images of the
      lake, sign up capability on active.com, and so on.

   2.

      Publicity – get the event listed in directories, web sites for
      open water swims, USMS web site, etc.. Later, post fliers, notify
      newspaper, and so on.

   3.

      Come up with awards and “goodie bag” and cost out to make sure we
      are roughly meeting costs.
      Do we need sponsors? If so, someone needs to rustle them up..

   4.

      Course marking. Someone has to come up
 with plan for obtaining
      buoys, accurately marking course, deploying and later retrieving
      materials on race day.

   5.

      Race day operations. Someone needs to be responsible for coming up
      with a Race clock, tables, hospitality food and water, etc.,
      keeping records, and so on.

   6.

      Arranging and coordinating canoes/kayaks and safety volunteers.

   7.

      I’ll keep track of entries, entry fees, unless someone else wants to.

   8.

      A design for t-shirts (or whatever’s in the goodie bag).

If you can think of other stuff, please let me know. In particular, we 
need to get moving on items 1 and 2 now. So, please email me to 
volunteer, and thanks in advance for the help.

If you want to read up on this yourself, the guide to putting on open 
water swims can be found at:
 http://www.usms.org/longdist/owman.pdf.

Robbie


-- 
Dr.. Robert R. Herrick
Geophysical Institute
University of Alaska Fairbanks
903 Koyukuk Dr.
Fairbanks, AK  99775-7320
Ph:  (907) 474-6445
Fax:  (907) 474-7290


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