Robbie,

Assuming that I am here over the summer, I'll be willing to help out
with the running of the meet on the race day. In the meantime, I'd be
willing to help out with setting up a website and fun things like
that.

bob-o

On Mon, Jan 26, 2009 at 11:06 AM, Robert Herrick <rherrick@...> wrote:
> Hi all,
>
> We need volunteers for this summer's open water swimming event. I sent
> out a request right before the holidays and have received no responses.
> Hopefully everyone is in a volunteer mood with the new year, so here's
> the info again. The basic stuff about the event is posted at
> http://www.akmswim.org/pdfs/chenasplash2009.pdf.
>
> Other than the date and distances, I think most of this still can still
> be changed if people think it's not reasonable. Anyway, we need
> volunteers for the following:
>
> 1.
>
> Setting up a web site with entry information, directions, etc..
> While we have the basic stuff up as a PDF, Alaska Masters will put
> up a more elaborate set of web pages if we make them. It would be
> nice to have a little more information, satellite images of the
> lake, sign up capability on active.com, and so on.
>
> 2.
>
> Publicity – get the event listed in directories, web sites for
> open water swims, USMS web site, etc.. Later, post fliers, notify
> newspaper, and so on.
>
> 3.
>
> Come up with awards and "goodie bag" and cost out to make sure we
> are roughly meeting costs.
> Do we need sponsors? If so, someone needs to rustle them up.
>
> 4.
>
> Course marking. Someone has to come up with plan for obtaining
> buoys, accurately marking course, deploying and later retrieving
> materials on race day.
>
> 5.
>
> Race day operations. Someone needs to be responsible for coming up
> with a Race clock, tables, hospitality food and water, etc.,
> keeping records, and so on.
>
> 6.
>
> Arranging and coordinating canoes/kayaks and safety volunteers.
>
> 7.
>
> I'll keep track of entries, entry fees, unless someone else wants to.
>
> 8.
>
> A design for t-shirts (or whatever's in the goodie bag).
>
> If you can think of other stuff, please let me know. In particular, we
> need to get moving on items 1 and 2 now. So, please email me to
> volunteer, and thanks in advance for the help.
>
> If you want to read up on this yourself, the guide to putting on open
> water swims can be found at: http://www.usms.org/longdist/owman.pdf.
>
> Robbie
>
>
> --
> Dr. Robert R. Herrick
> Geophysical Institute
> University of Alaska Fairbanks
> 903 Koyukuk Dr.
> Fairbanks, AK 99775-7320
> Ph: (907) 474-6445
> Fax: (907) 474-7290
>
>
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