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Hi Everyone: Things come at me fast with the tournament and it will be difficult for me to try to brief you all at the fields on what needs done. So, I'm laying it all out here. Please print this off and bring it with you to the fields to use as a check-list.
We always strive to make our tournament the best sevens tournament on the East Coast and the feedback that we've received from teams, managers, referees and coaches in the past has been very good. We want to keep that reputation. From site prep, to management throughout the day, to how we as hosts interact and treat the other teams and spectators are very important.
Here are the things that need to be completed for the tournament this Saturday. Absolutely every bit of time or assistance that you can offer will be greatly appreciated in making this event successful.
Jeff and Board Members: I appreciate all that you guys do in helping to get this pulled together and provide your teammates with direction/guidance.
What you as a club member need to bring:
1. Evan and I will be out at the fields @ 2:00/2:30PMPM. Please get there as soon as possible. We realize that folks work. The sooner you make it out there, the less time it takes to have it all done. We'd prefer to not have to line the fields using the headlights from our cars.
2. Please bring a lawn rake...when the City cuts the grass, there are often tuffs of grass all over. We can't paint the lines over these so run the rakes along the areas to be lined first. The Steeler's field in particular is very bad...there's no way that we can have people running around on that.
3. Please pay attention to the directions for lining that Evan will have available. We want solid lines to be solid, hashed lines to be hashed, all lines to be straight, etc. Otherwise, we will be sending someone out to get green paint to make the corrections.
4. Spectator ropes - will need to be set-up on both sides, from dead-ball to dead-ball line. They need to be measured 15 feet away from the fields in a straight line and the rope secured on either end. And yes, it is necessary to have them on both sides...there's a whole requirement for it.
5. Goal posts - I've already asked you to check for all the parts. They need to be put up securely.
6. Parking Lot - No parking on the grassy area in front of the Steeler's field, so we should use a couple of stakes or something and use caution tape to cord it off.
7. Get stakes to hang banner on Saturday morning.
8. Parking Lot - Mark off with caution tape two areas that are no-parking so that an ambulance can gain entrance. One on the left side of the fieldhouse and one on the right. I will point at where they should be.
9. Tents - we have two tents in the clubhouse. The tops can all be assembled Friday night, set on the ground where we want them and just popped up on Saturday morning. The white tent will stay up by the main field. The sliver tent will be placed between the two lower fields for a first aid area.
10. Trash bins will need to have liners placed in them...it's a lot easier for clean-up. (We will be making all attempts to encourage teams to recycle this weekend and have bins marked accordingly. We are within a mile of the recycling center and there is no reason that we can't do our part to "Go Green". We dispose of at least 1200 plastic water bottles, another 500 gatorade bottles, numerous cans, etc...let's do our part.)
Saturday - Set-up
We all hate early mornings but need to do what we need to do. We are starting early due to the number of teams attending. You will need to be there at 7:30AM, please. Teams will be showing up by 8:00AM.
1. Final field prep - Godek's goal post pads to go on the main field. LV's pads on the next field and I think we have something else in the clubhouse for the third. Check goal posts for stability.
2. Each field will need 14 flags
3. Final set-up of tents.
4. Set-up of tables.
5. Moving water and gatorade from clubhouse to tent areas for registration and food.
6. Assistance filling coolers with beverages, ice.
7. Set-up of T-shirt and raffle sales.
8. Hang tournament banner by roadside.
I think that will cover it for that time of the AM.
During the day:
1. General field clean-up ongoingly. You see water bottles and what-not on the sidelines, recycle them.
2. Check in to give a break to anyone working the food, t-shirt, raffle sales.
3. Pay attention to the field set-ups and make sure that spectator ropes and goal posts are all okay. Will need to be responsive to any goal-post tipovers, etc.
4. Clean-up/breakdown of all fields and set-ups at the end of the tournament.
Evening:
1. Go social.
Sorry if this seems long...it's just that on Saturday, I need to spend a good deal of time checking teams in and dealing with any issues that arise, so it makes it hard to clearly give directions at those times.
I will be at the fields Friday for the afternoon and early evening for any clarification that's needed. If you have any questions before then, please use my cell 484-767-5905. I turn off the computer by Friday AM and don't check it again for the rest of the weekend.
I appreciate your attention to this...see you very soon -
Susan
We always strive to make our tournament the best sevens tournament on the East Coast and the feedback that we've received from teams, managers, referees and coaches in the past has been very good. We want to keep that reputation. From site prep, to management throughout the day, to how we as hosts interact and treat the other teams and spectators are very important.
Here are the things that need to be completed for the tournament this Saturday. Absolutely every bit of time or assistance that you can offer will be greatly appreciated in making this event successful.
Jeff and Board Members: I appreciate all that you guys do in helping to get this pulled together and provide your teammates with direction/guidance.
What you as a club member need to bring:
- A lawn rake - Friday (see below)
- Bottle for the wheelbarrow or a "filler" item if you're under 21 (give to Tracy Gola)
- Raffle ticket stubs, money and any unsold tickets (give to Tracy, as well)
- Coolers - we need to have a lot of coolers on hand to keep things cold. Put your name on it somewhere so that we can give it back to you at the end of the day.
- Booser - can you assign three guys to buy the actual wheelbarrow and assemble it? A new one, please. The three guys doing this do not need to bring a bottle...this is in lieu of...
- Adam - you said that you would bring 10 tables.
1. Evan and I will be out at the fields @ 2:00/2:30PMPM. Please get there as soon as possible. We realize that folks work. The sooner you make it out there, the less time it takes to have it all done. We'd prefer to not have to line the fields using the headlights from our cars.
2. Please bring a lawn rake...when the City cuts the grass, there are often tuffs of grass all over. We can't paint the lines over these so run the rakes along the areas to be lined first. The Steeler's field in particular is very bad...there's no way that we can have people running around on that.
3. Please pay attention to the directions for lining that Evan will have available. We want solid lines to be solid, hashed lines to be hashed, all lines to be straight, etc. Otherwise, we will be sending someone out to get green paint to make the corrections.
4. Spectator ropes - will need to be set-up on both sides, from dead-ball to dead-ball line. They need to be measured 15 feet away from the fields in a straight line and the rope secured on either end. And yes, it is necessary to have them on both sides...there's a whole requirement for it.
5. Goal posts - I've already asked you to check for all the parts. They need to be put up securely.
6. Parking Lot - No parking on the grassy area in front of the Steeler's field, so we should use a couple of stakes or something and use caution tape to cord it off.
7. Get stakes to hang banner on Saturday morning.
8. Parking Lot - Mark off with caution tape two areas that are no-parking so that an ambulance can gain entrance. One on the left side of the fieldhouse and one on the right. I will point at where they should be.
9. Tents - we have two tents in the clubhouse. The tops can all be assembled Friday night, set on the ground where we want them and just popped up on Saturday morning. The white tent will stay up by the main field. The sliver tent will be placed between the two lower fields for a first aid area.
10. Trash bins will need to have liners placed in them...it's a lot easier for clean-up. (We will be making all attempts to encourage teams to recycle this weekend and have bins marked accordingly. We are within a mile of the recycling center and there is no reason that we can't do our part to "Go Green". We dispose of at least 1200 plastic water bottles, another 500 gatorade bottles, numerous cans, etc...let's do our part.)
Saturday - Set-up
We all hate early mornings but need to do what we need to do. We are starting early due to the number of teams attending. You will need to be there at 7:30AM, please. Teams will be showing up by 8:00AM.
1. Final field prep - Godek's goal post pads to go on the main field. LV's pads on the next field and I think we have something else in the clubhouse for the third. Check goal posts for stability.
2. Each field will need 14 flags
3. Final set-up of tents.
4. Set-up of tables.
5. Moving water and gatorade from clubhouse to tent areas for registration and food.
6. Assistance filling coolers with beverages, ice.
7. Set-up of T-shirt and raffle sales.
8. Hang tournament banner by roadside.
I think that will cover it for that time of the AM.
During the day:
1. General field clean-up ongoingly. You see water bottles and what-not on the sidelines, recycle them.
2. Check in to give a break to anyone working the food, t-shirt, raffle sales.
3. Pay attention to the field set-ups and make sure that spectator ropes and goal posts are all okay. Will need to be responsive to any goal-post tipovers, etc.
4. Clean-up/breakdown of all fields and set-ups at the end of the tournament.
Evening:
1. Go social.
Sorry if this seems long...it's just that on Saturday, I need to spend a good deal of time checking teams in and dealing with any issues that arise, so it makes it hard to clearly give directions at those times.
I will be at the fields Friday for the afternoon and early evening for any clarification that's needed. If you have any questions before then, please use my cell 484-767-5905. I turn off the computer by Friday AM and don't check it again for the rest of the weekend.
I appreciate your attention to this...see you very soon -
Susan
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